I am setting up a new Transaction Type in Cloud 9 and am not sure what options to check in the configure. What do each of the different options mean and when should I enable each of those?
The below list contains a definition for each field within the new Transaction Types form:
- Code – A unique identifier for the transaction. Since this charge adds money to
the ledger, you might consider adding a dollar sign ($) to the code to help distinguish from a clinical procedure. - Description – The name of the transaction.
- Gaidge – If you use Gaidge reporting, enter a unique code for this transaction. Fore Color – The text color of a transaction. This helps identify different transaction types on a ledger.
- Amount – The standard amount of the transaction. This can be modified when posting to a ledger.
- Category – Type of transaction being created.
- Tracking – This area is typically used for new patient appointments.
- Show in Treatment Card – Check when the charge is a procedure to display in the patient’s treatment card.
- Affects Production – (Charge) Check with the transaction should be considered a production item.
- Show on Adjustment Report – (Adjustment) Check when the transaction should appear on the adjustment report.
- Is Credit Card – (Payment) Check when the office is integrated with Accelerated for credit card payment processing.
- Is No Show Fee – (Charge) Check when the transaction is a no show fee.
- Show on Deposit Report – (Payment) Check to show on deposit report. Not used for credit cards and ACH items.
- Is Contract – (Charge) Should this transaction type be selectable when creating contracts? This item is checked when adding treatment fees.
- Is Late Fee – (Charge) Check when the transaction is a late fee.
- Is Discount – (Adjustment) Check this item when creating discounts. This should be selectable when creating contracts.
- Is Paid-in-Full Discount – (Adjustment) Check this item when creating a PIF discount. This should be selectable when creating contracts.
- Is Courtesy Discount – (Adjustment) Check this item when creating a courtesy discount. This should be selectable when creating contracts.
- Is Insurance – Check to indicate bulk insurance payments and bulk insurance adjustments.